International Association of Women Judges (IAWJ) Conference 2025

Delivering Video and Photography for a 900-Delegate International Conference in Cape Town

When conference organisers are managing hundreds of delegates, multiple venues, international speakers and tightly scheduled programmes, they need a production team they can trust to work independently while delivering professional content throughout the event.

In April 2025, Unbreakable Media partnered with The Conference Company to provide complete photography and videography for the 17th Biennial International Association of Women Judges (IAWJ) Conference, hosted at the Cape Town International Convention Centre (CTICC).

The conference brought together approximately 900 judges, magistrates and legal professionals from around the world under the theme:

"Resilience: Women in Leadership to End Gender-Based Violence & Femicide."

Over three and a half days, delegates exchanged knowledge, shared best practices and explored practical strategies for advancing gender equality and addressing gender-based violence within legal systems worldwide.

The conference programme included international delegates, senior members of the judiciary and a keynote address by South African President Cyril Ramaphosa, requiring careful coordination around official security protocols.

The Challenge

The conference programme extended far beyond a single stage.

With board meetings, five simultaneous breakout venues, plenary sessions, networking events, official ceremonies and a gala dinner, the organisers needed comprehensive coverage while ensuring that key moments could be shared throughout the event.

The production also involved VIP security protocols, international delegates and official group photographs where timing could not be controlled.

Our Approach

Working alongside the organisers, our team documented every major aspect of the conference while providing content that could be used immediately during the event.

Our production included:

Although multilingual subtitling wasn't part of the original brief, we recognised the value of making the interview accessible to a wider audience. The client appreciated the additional effort and later enquired about supporting further languages for future projects.

Capturing the Full Conference on Film

Rather than a single stage recap, the film coverage reflected the scale and energy of a 900-delegate international conference — the opening ceremony, plenary speakers, networking and the gala dinner across three and a half days.

Delivering Content During the Conference

Conference content has the greatest impact while conversations are still happening.

Throughout the event, edited photographs were delivered during the day for immediate use across social media and event communications.

Each highlight video was edited overnight and supplied the following morning, allowing delegates, sponsors and organisers to relive the previous day's activities while the conference was still underway.

This approach helps extend engagement throughout the event instead of waiting until everything has finished.

Working Under Pressure

One of the most demanding moments came during the official group photograph attended by South African President Cyril Ramaphosa.

Due to the President's security protocols, there was no opportunity to rehearse or position the approximately 900 delegates beforehand. Once the President arrived, the production team had only a brief window to organise the photograph before security moved the programme forward.

Capturing the image successfully required clear communication, quick decision-making and the ability to remain calm under pressure—skills that are essential when working at large-scale international conferences with high-profile dignitaries.

Behind the Scenes

Delivering coverage of this scale takes a coordinated crew working across multiple venues at once. Here's a look at how it came together.

Results

By the conclusion of the conference, the organisers received:

• 1,377 professionally edited photographs
• 2 conference highlight videos
• 1 extended 7-minute conference film
• Multilingual interview content
• Comprehensive photographic coverage of the full conference programme

Most importantly, every deliverable was completed on schedule, allowing the organisers to focus on running the conference while we concentrated on documenting it.

Client Feedback

After working together on several large association conferences, The Conference Company shared the following about their experience with Unbreakable Media:

"Once we have briefed them and provided an overview of the key elements, they are able to run with the project coverage and provide us with the end product."

— Nina Freysen-Pretorius, CEO, The Conference Company

Looking Beyond the Event

A successful conference generates far more than memories.

It creates valuable content that can be shared with delegates, sponsors, members and future attendees long after the final session has ended.

Our role is to help conference organisers capture those moments, deliver content while the event is still taking place, and build a visual library that continues to support their organisation well into the future.

Planning Your Next Conference?

Whether you're organising an international summit, corporate conference, industry congress or leadership event, Unbreakable Media provides integrated conference content production designed to support your event before, during and long after the final session.

If you're looking for a production partner who understands both the logistics of live events and the long-term value of conference content, we'd love to hear about your next event.

Let's start the conversation.